Doctorate Degree Stipend: $2,948 / year.
Career Increments: $3,139 / Yr. at years 16, 20, 24, 28, 32 years of service to ESUHSD
East Side Union High School District
Job Title: Associate Superintendent, Business Services
BRIEF DESCRIPTION OF POSITION
Under the supervision of the Superintendent, provides leadership in the district’s business services, encompassing Fiscal Services, Purchasing, Stores, and Contracts Administration, Food Services, Transportation, Maintenance, Operations, and Facilities, Information Management Systems, and Risk Management.
MAJOR DUTIES AND RESPONSIBILITIES
Establishes a system of accounts to provide adequate controls for handling of all funds within the district and accounts for and disburses all school district funds.
Facilitates the compilation of budget and interim reports.
Compiles all necessary information for budget preparation and assists all administrators/managers in preparation of an annual budget.
Prepares monthly financial reports and other reports as directed and supervises preparation of all reports concerned with expenditures and/or reimbursements.
Supervises all warrants ordered by the Governing Board, including monthly payroll, in accordance with salary schedules and policies adopted by the Board.
Drafts reports for use in long-range revenue, expenditure and general fiscal planning for the district.
Researches, compiles and analyzes financial, community and economic data and statistical information, and prepares reports to aid in policy decisions, district planning special elections and enrollment forecasting.
Oversees the district’s real estate acquisitions, sales and exchanges.
Purchasing, Stores, and Contracts Administration
Supervises preparation of all bidding documents, including notice to bidders, specifications, and forms of proposal in accordance with Board policies and State rules and regulations.
Coordinates district efforts to increase participation in district business by minority business enterprises.
Facilitates inventory and central warehousing operations.
Oversees the preparation of the specifications and the purchase of supplies, furniture and equipment.
Child Nutrition Services
Monitors the quality and performance of the Child Nutrition Services program.
Implements cost-effective practices in the operation of the Child Nutrition Services program.
Supervises the development and administration of a transportation program to meet all the requirements of the daily instructional program and extra-curricular activities.
Utilizes available loading, route and demographic data to project future personnel and equipment needs.
Maintenance, Operations and Facilities
Provides general supervision for the maintenance and operations functions of the school district.
Works with district personnel in projecting student enrollment, staffing needs, building and facilities needs, energy needs, capital equipment needs and other cost items for district and individual school improvement.
Monitors building and construction schedules for district facilities.
Information Management Systems
Oversees the information management systems of the district including the design, development, installation, operation, maintenance and repair of computer and network systems to meet the district’s technology needs.
Secures and maintains the district’s insurance programs including, but not limited to, benefits, worker’s compensation and property and liability.
OTHER DUTIES AND RESPONSIBILITIES
Participates, when needed, in the negotiations process with employee groups.
Supports the superintendent in communication with the community at large, working with parent and teacher groups, and gathering information relative to school facilities, transportation, and other business-related services.
Performs other duties as assigned by the superintendent.
Theory and practice of modern school business management
Technology and the implementation of technological advances for the schools/district
Laws and regulations affecting the operation of the division and site management
Professional development and effective management techniques
Master’s degree from an accredited college or university with major course work in business or public administration or related field; or,
Six years of progressively responsible fiscal experience at the senior management level preferably in a comparable size municipal or education institution.
DOJ and FBI fingerprint clearance
Evidence of current TB clearance
Valid California Driver's License
Acceptable driving record and qualification for insurability by the District’s insurance carrier
Annually by the Superintendent.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Seldom = Less than 25%
Occasional – 26%-50%
Often = 51%-75%
Frequent = above 76%
Ability to work at a desk, conference table or in meetings of various configurations 
Ability to stand for extended periods of time 
Ability to see for the purpose of reading laws and codes, rules and polices and other printed matter 
Ability to hear and understand speech at normal level 
Ability to communicate so that others will be able to clearly understand normal conversation 
Ability of dexterity of hands and fingers to operate a computer keyboard and other office equipment 
Ability to bend and twist, sit, stoop, kneel, push, and pull. 
Ability to lift 5-20 lbs. 
Ability to carry 5-20 lbs. 
Ability to operate office equipment 
Ability to reach in all directions 
Office environment with moderate noise levels;
Dexterity of hands and fingers to operate a computer keyboard and other office equipment;
Sitting for extended periods of time;
Required to travel by personal vehicle to and from District sites and County locations, as needed.
The District will comply with all legal requirements relating to reasonable accommodation for employees and job applicants.
A complete application (via www.Edjoin.org) for the position will include:
A personal letter of application stating specific reasons for being interested in this position and why you should be considered.
A current Résumé.
At least three (3) current letters of recommendation.
Copy of Degrees and transcripts.
The screening process leading to the appointment of ASSOCIATE SUPERINTENDENT, BUSINESS SERVICES will consist of:
Step 1: Paper Screening—Review of application papers to assure meeting district minimum requirements and state certification requirements.
Step 2: Personal Interview(s)—based on screening and reference checks, qualified candidates will be interviewed by committee(s) and other staff as appropriate.
Step 3: Selection—Top unranked candidates will be recommended by the committee(s) to the Superintendent and the Board of Trustees..*
*The Superintendent also has the discretion to appoint.
The successful ASSOCIATE SUPERINTENDENT, BUSINESS SERVICES applicant will be selected on the basis of the following:
Knowledge of governmental budgeting, accounting, purchasing, stores, insurance, contracts
Knowledge of laws and regulations affecting the operation of the division and site management.
Ability to develop comprehensive plans to increase effectiveness of organization within his/her area of responsibility
Ability to research, compile and analyze financial community and economic data and statistical information and to prepare reports to aid in policy decisions, district planning special elections and enrollment forecasting.
Knowledge of the laws, codes and ordinances used in public school purchasing, stores and contract administration.
Ability to implement and monitor cost-effective practices, quality and performance of the Child Nutrition Services program.
Knowledge of the development and administration of a transportation program.
Knowledge of the maintenance and operations functions of the school district.
Knowledge of technology and the implementation of technological advances for the schools/district.
Ability to secure and maintain the district’s insurance programs including, but not limited to, benefits, worker’s compensation and property and liability.
Ability to effectively manage and evaluate staff
Bilingual candidates preferred
A Master’s degree from an accredited college or university with major course work in business, public administration or related field; or,
Minimum of six years of progressively responsible fiscal experience at the senior management level preferably in a comparable size municipal or education institution.
The East Side Union High School District is located in the picturesque, sloping foothills of the eastern Santa Clara County (Silicon Valley). Its community reflects a rich cultural, linguistic and socioeconomic diversity.