Details
Posted: 30-Jul-22
Location: Wilmington, North Carolina
Salary: Open
Department: Watson College of Education - 31400
Brief Summary of Work for this position:
The Administrative Associate for the Office of the Dean in the Watson College of Education is responsible for coordinating, managing, and completing processes and procedures related to the business operations. This individual will independently coordinate and direct office support activities and develop new administrative processes and procedures as needed. This position communicates with the faculty, staff, students, offices across campus, and the public.
The range of duties includes, but are not limited to:
- Serving as the office manager for the Dean's Office.
- Acting as a facilities coordinator for the Education Building, Friday Annex, and McMillan Modular, including entering and monitoring building maintenance work orders.
- Serve as designated key coordinator and building access manager. Receptionist duties.
- Monitoring office supplies/inventory, handling surplus requests, cash receipting, and purchasing materials and equipment.
- Processing travel requests, reimbursements, and independent contractors.
- Administering multiple budgets.
- Assisting in the supervision of student workers and graduate assistants.
This position works in coordination with and as a backup for the Dean's Executive Assistant. In addition, this position creates and monitors room reservations for the Education Building and coordinates logistics for Watson College of Education events. Types of logistics included, but are not limited to: Event planning, scheduling rooms, catering requests, technology support, parking, room arrangements, and event set-up.
Minimum Education and Experience Requirements:
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Preferred Education, Knowledge, Skills & Experience :
- Associate's degree in business administration, or a related discipline and one year of progressively responsible administrative/office management experience
- Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience
- Professional office/administrative experience
- Knowledge of Microsoft Office Suite in particular proficiency in Word and Excel
- All degrees must be received from appropriately accredited institutions
Required Certifications or Licensure:
N/A
Primary Purpose of Organizational Unit:
The Watson College of Education (WCE) (www.uncw.edu/ed) is a rapidly growing college with over 65 tenure-track faculty members working in undergraduate and master's programs in the Department of Early Childhood, Elementary, Middle, Literacy and Special Education and the Department of Instructional Technology, Foundations and Secondary Education, and master's and doctoral programs in the Department of Educational Leadership. It offers several international study programs, a newly developed laboratory school, and maintains partnerships with numerous school districts, community colleges, and colleges/universities in the region.
Applicant Instructions:
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section, before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application. Applications must be submitted through the online application system to be considered.
You will be required to attach a cover letter and resume to successfully apply for this position. In the cover letter, candidates should speak specifically to the ways their professional knowledge, skills, and experience will contribute to supporting equitable, diverse, and inclusive communities.
This position is being recruited at the Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
AA/EEO Statement:
At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.
