BASIC FUNCTION: Under the direction of the Assistant Superintendent of Business Services, perform a variety of specialized accounting duties in support of assigned accounts and functions; maintain, review, audit and adjust assigned accounts; prepare, reconcile and maintain a variety of manual and automated financial and statistical records, reports and statements.
REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: Perform a variety of specialized accounting duties in support of assigned accounts and functions such as retirement, accounts payable, accounts receivable and payroll; process, verify and audit financial forms and documents for accuracy; review accounts for errors and make appropriate adjustments and corrections. Calculate, assemble, match, sort, review, code and post a variety of financial and statistical data; maintain, review and adjust assigned accounts; update accounts and ledgers to reflect income and expenditures; balance and reconcile various accounts as directed; initiate transfers as needed. Prepare and maintain a variety of auditable financial and statistical records, reports, statements and files related to income, expenditures, retirement, deposits, accounts, funds, balances, fees, transactions, taxes, interest, apportionments, CBEDS, attendance, payroll, warrants, vendors, purchase orders and assigned activities; review, adjust and assure accuracy of journal entries. Process accounts receivable as assigned; collect, receive, code and verify incoming monies; prepare and process receipts; check money totals against receipts and invoices to assure accuracy; prepare, reconcile and process bank deposits; prepare and follow up on invoices and billings as directed. Prepare, audit, post and assure proper reporting of school district employee earnings to designated retirementsystems in accordance with established time lines as assigned; serve as a liaison for school district employees concerning retirement issues and questions. Process accounts payable as required; issue, process, audit and distribute accurate payments; prepare, review, process and evaluate purchase orders, warrants and invoices; prepare invoices for payment; verify invoices and match with purchase orders; process payroll to assure employees are paid in an accurate and timely manner as assigned. Input and update income, expenditures and variety of other data in an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets and generate various computerized reports and statements; assure accuracy of input and output data. Research, compile, prepare and revise accounting data and documents; compare and reconcile various fiscal statements, records, reports and documents to assure accurate fund accounting; audit data and transactions for accuracy and completeness; identify and resolve discrepancies. Serve as a technical resource to County Office staff, school districts and others concerning assigned accounting functions; respond to inquiries and provide technical information concerning related accounts, transactions, records, reports, standards, requirements, laws, regulations, policies and procedures. Communicate with County Office personnel, school districts and various outside agencies to exchange information and resolve issues or concerns. Operate a variety of office equipment including a copier, fax machine, computer and assigned software. Perform various clerical duties in support of assigned functions as required; compose, distribute and respond to correspondence; duplicate and distribute materials. Attend and participate in various meetings as assigned.
OTHER DUTIES: Perform related duties as assigned.
KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Methods, procedures and terminology used in technical accounting work. Financial and statistical record-keeping techniques. Preparation of financial statements and comprehensive accounting reports. General accounting and business functions of an educational organization Policies and objectives of assigned programs and activities. Use and processing of invoices, purchase orders, warrants and related documents. Preparation, review and control of assigned accounts. Data control procedures and data entry operations. Modern office practices, procedures and equipment. Operation of a computer and assigned software. Oral and written communication skills. Interpersonal skills including tact, patience and courtesy. Arithmetic computations.
ABILITY TO: Perform a variety of specialized accounting duties in support of assigned accounts and functions such as retirement, accounts payable, accounts receivable and payroll. Prepare, process, verify, evaluate and audit a variety of financial transactions and related documents such as such as invoices, purchase orders, payments, retirement earnings and deposits. Maintain accurate financial and statistical records. Prepare and evaluate comprehensive accounting reports and statements. Verify, balance and adjust accounts. Identify, investigate and resolve financial errors and discrepancies. Monitor and audit income and expenditures. Assemble, organize and prepare data for records and reports. Reconcile, balance and audit assigned accounts. Compare numbers and detect errors efficiently. Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures. Operate standard office equipment including a computer and assigned software. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Meet schedules and time lines. Perform arithmetic calculations quickly and accurately.
EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by college-level course work in accounting or related field and three years general accounting experience.
WORKING CONDITIONS: ENVIRONMENT: Office environment.
PHYSICAL DEMANDS: Hearing and speaking to exchange information. Dexterity of hands and fingers to operate a computer keyboard. Seeing to read a variety of materials. Sitting for extended periods of time. Bending at the waist, kneeling or crouching to file and retrieve materials.
The Tuolumne County Superintendent of Schools Office exists to serve local school districts and ultimately all students including those with special needs and to promote academic, vocational, artistic and personal success of all Tuolumne County students.
Tucked away in California's Sierra Nevada Foothills, Tuolumne County provides the perfect location to truly work where you play. Just an hour away from Yosemite National Park, and hours from the Bay Area, opportunity and adventure await you in our historic gold country town.
All current job advertisements are posted on www.edjoin.org/tcsos