Position Title: MS Administrative Assistant, SY 2023-2024 `Reports to: Head of Middle School

Department/Division: Middle School                   

Position Status: Non-Exempt/Full-Time/12-Month Position Updated: September 2022

Please submit cover letter, resume, and references to tarvinb@lancastercountryday.org. Although we are eager to receive applications as soon as possible, please be aware that interviews for this position will not begin until December 2022/January 2023. Thank you! 

Position Summary

The ideal candidate will enjoy working with Middle School students and will possess strong interpersonal and organizational skills as well as a desire to contribute in meaningful and positive ways to the life of the School. Provide high-level administrative support to the Middle School administration and faculty. Serve as the first level of communication with Middle School and perform a variety of managerial and organizational duties, including those responsibilities of a confidential nature dealing with students, families, and faculty. Manage daily operations of the Middle School office. Identify, organize, and supervise the needs of the Middle School office. Duties performed are designed to support the Middle School administrative team, to provide timely information for LCDS families, and to sustain a positive working and learning environment for LCDS faculty and students. 

Responsibilities

• Serves as “first friendly face” of the Middle School Office to all students, staff, and visitors
• Provides daily Middle School office administrative duties such as mail management, phone calls, daily attendance, file preparation and organization, class rosters, student schedules, permanent records, ordering and maintaining office supplies 
• Provides administrative support and organization for Middle School events including but not limited to the Eighth Grade Closing Ceremony and Awards Assembly
• Participates in faculty/staff meetings, committees, and sponsorship of school activities
• Provides administrative support to Head of MS and MS faculty
• Manages student transcript records and submission

• Prepares transcripts 
• Prints and mails documents on school letterhead if paper copy is needed/requested

• Manages and maintain bus rosters for all public school districts
• Serves as the contact person for transportation coordinators
• Manages, organizes, and maintains Summer Stipend and Professional Development data for the entire school
• Assists all faculty with registration, reservations, and travel arrangements for professional conferences and workshops
• Reconciles MS credit card statement on a monthly basis
• Works closely with both the Upper and Lower School Administrative Assistants

Requirements

• Minimum of five years of professional experience
• Organized, efficient, and skilled in management
• Excellent interpersonal skills
• Ability to communicate effectively orally and in writing
• Proficient with a variety of technologies, such as databases, Google Apps (especially Google Docs and Sheets), survey systems, etc.
• Desire to create and sustain an equitable, safe, nurturing, and inclusive environment for all faculty, staff, families, and students
• Proof of COVID-19 vaccination, including a booster if eligible, is a requirement for employment at Lancaster Country Day School

Physical Demands

• Regularly greets visitors, alternating between sitting and standing
• Routinely works in a fast-paced environment 
• Works at desk and computer screen for extended periods of time
• Occasionally lifts up to 30 lbs

About Lancaster Country Day School

Country Day School seeks to provide a rigorous, college preparatory academic program within a supportive environment, creating a community of outward-looking, lifelong learners. Challenging students to look at the world in new ways, LCDS has high academic and behavioral expectations of its students while providing extensive support to achieve those standards. Through especially close relationships between students and adults, the School encourages personal growth and trust, fostering confident, articulate, and thoughtful individuals who can deal with the complexities of the world and the rapid rate of technological and societal change. As a preschool - 12 school with 600+ students under one roof, LCDS encourages a close interaction between people of diverse backgrounds, striving to reflect the world as it truly exists, respect for self and for others, and a commitment to one’s contribution to society, are the hallmarks of a Country Day education. In addition to setting high expectations, the School urges both students and adults to find a proper balance, fulfilling their many obligations while maintaining a strong commitment to their own physical and emotional health. Please visit our website for more information about the school: http://www.lancastercountryday.org

Connections working at Lancaster Country Day School