Associate Superintendent of Business Services, 2023-2024
Lakeport Unified School District
Location: Lakeport, California
Type: Full Time
Salary: $108,500 - $160,801 annually
The District offers health benefits for both employee and family. There are five plans that the employee can choose from, or an employee may opt out of coverage and receive a stipend if they have coverage elsewhere. Each plan offers a different level of coverage and cost. The negotiated settlement that the District pays for the annual cap for health benefits for certificated staff is $14,500.00. If an employee chooses a plan in which the cost is lower than the annual cap, the employee will receive the difference in pay.
Medical plans range from low deductible PPO plans to high deductible plans. Composite rate to cover your family members and/or registered domestic partners. Dental plans are on an incentive tier (Plan pays coinsurance at 70% for the first year and increases by 10% each year that the member visits the dentist, to a maximum of 100%). Dental plans have an unlimited annual plan maximum dollar amount. Vision coverage co-pays are $20 per exam and $25/materials. Members may get an exam every 12 months and materials every 12 months. Employees have a $20,000 life insurance policy, with an option to increase the policy amount and add coverage for family members.
4 Year Degree
Associate Superintendent of Business Services
The Associate Superintendent of Business Services reports to the Superintendent for the leadership of the district’s Fiscal Services and is directly responsible for the overall fiscal operations of the district’s budget development and maintenance. The ASBS supervises the accounting and financial record keeping activities; personally performs the more difficult financial record keeping and report preparation duties; and prepares data for the annual audit. The ASBS serves as a primary liaison with other governmental entities affecting the school district. The ASBS provides leadership in the development and improvement of all assigned departments in such a way as to maximize student achievement and meet the Board-adopted mission, visions, goals and objectives.
The ASBS possesses in-depth knowledge of school business and fiscal services, including budget development, accounting, auditing and the Generally Accepted Account Principles (GAAP). The ASBS also possesses strong interpersonal skills and will deliver presentations to groups such as the district’s Board of Trustees, bargaining teams, parents, etc.
To manage the fiscal aspects of the district in order to maintain fiscal solvency and state and federal compliance.
Duties and Responsibilities:
Monitors expenditures on a regular basis, oversees purchases for proper account codes for district expenditures, audits accounts payable / receivable for proper budget classifications and to verify approvals; monitors payroll for accuracy each month, audits hourly time cards for accuracy and validity. Maintains other fund budgets ensuring that expenditures meet the criteria set forth for those funds.
Ensures that financial report formats meet all State reporting requirements, prepares all components of the SACS report each reporting period; prepares budget reports for the Governing Board and site administrators. Works closely with administrators to monitor site budgets.
Monitors all revenues coming to the district for accuracy and accountability. Maintains all financial records for review by district auditors. Prepares Audit Certification forms as required.
Works closely with administrative staff on enrollment and staffing projections within the district.
Maintains records and prepares applications for all Certificates of Participation and Capital Leases as well as makes all necessary financial entries into the financial system.
Monitors enrollment reports on a regular basis, as well as ancillary programs, i.e. Day Care. Prepares state required attendance reports, instructional minutes calculations, class size reduction report; serves as CBEDS coordinator and gathers and prepares data for state required report.
Assists superintendent and/or legal counsel with preparation of district budget information in regards to bargaining unit negotiations, updates as necessary and prepares reports for district budget issues. Serves on the District Bargaining Unit Team.
Completes special projects as assigned by the superintendent related to the district budget.
Monitors, maintains and balances Cafeteria Fund Revolving bank account.
Balances Revolving Cash account.
Monitors all financial accounting related to Modernization and Bond Funds within the District, serves as the District Representative on the Bond Oversight Committee. Files all state reports related to school facilities and building projects. Serves as Financial Advisor to the District Representative in relation to all district projects.
Oversees all contracts on behalf of the district for all services; maintenance and operations, outside services for consultants, etc.
Assists with the maintenance of board policies and district resolutions as needed.
Assists in preparation of required state, federal, and local reports as required by the superintendent.
Serves as District Representative on JPAs for Property and Liability and for Worker's Compensation Insurance, attends meetings and workshops as needed.
Acts as District Risk Manager.
Represents the district at countywide Business Office meetings bringing back and disseminating necessary information to staff to assist in efficient office operations.
Serves as authorized district representative for various official signatures.
Serves on district committees as needed.
Analyzes and forecasts income projection and costs; oversees LCFF revenue calculations.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Monitor expenditures, work with account codes and audit accounts payable and receivable.
Monitor payroll for accuracy and maintain budgets to ensure expenditures meet criteria set for those funds.
Calculate state/federal revenue and develop enrollment projections.
Monitor daily enrollment and prepare enrollment and attendance reports.
Provide financial data related to collective bargaining.
Identify and maintain strict confidentiality of district documents, records and other sensitive information.
Possess the professional experience and expertise to handle the overall fiscal operations of the district budget development, implementation and maintenance for the district, as well as staff supervision.
Experience with Workers’ Compensation and Property/Liability insurance programs.
Possession of a Bachelor's degree in a business related field and demonstrated knowledge of school business finance; or possession of an Associate of Arts degree with three years of experience in a school district business office; or possession of a Chief Business Official (CBO) certificate.
At least one year of supervisory responsibility,
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
See for purposes of reading policies and printed material.
Understand speech at normal levels in person, on the telephone, or on other district communication devices.
Communicate so others will be able to understand a normal conversation in person or on the telephone.
Operate necessary office equipment including computers and computer software with dexterity
Occasionally lift/carry supplies, materials and equipment weighing up to 15 pounds.
Demonstrate mental acuity in the performance of job related duties and interactions with students and adults.
Business office work environment subject to sitting at a desk for long periods of time, bending and crouching, kneeling at files, pushing/pulling file drawers, equipment and supplies, reaching in all directions and working at a computer or other standard school equipment.
8 hours per day
260 days per year. Vacations, holidays, and sick leave in accordance with contract and Ed Code.
*Possession of a Bachelor's degree in a business related field and demonstrated knowledge of school business finance; or possession of an Associate of Arts degree with three years of experience in a school district business office; or possession of a Chief Business Official (CBO) certificate.
Lakeport Unified School District is comprised of Lakeport Elementary School (grades K-3); Terrace Middle School (grades 4-8); Clear Lake High School (grades 9-12); Natural Continuation High School (grades 10- 12); Lakeport Community Day School (grades 6-10); and Lakeport Alternative School (grades K-12). All of the schools have the advantage of being grouped together with the district office on forty-five acres at the north end of town. District student enrollment is 1350.