This recruitment will be used to fill one full-time intermittent Office Specialist 2 (approximately 40 hours per week as needed) position for the KidSpirit program at Oregon State University (OSU). The hours worked will fluctuate between summer and academic months. Refer to working conditions section for additional information on the FTE .
The Division of Extension and Engagement (Division) is core to Oregon State University's mission. The Division helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our Division and its core units and initiatives, please visit our website: https://engagement.oregonstate.edu/. OSU KidSpirit is a unit within the Division.
The mission of OSU KidSpirit is to provide positive youth programming opportunities and training so that youth and student staff build skills, knowledge, and abilities that will help propel them into a future in which they will thrive. OSU KidSpirit strives to be a leader in providing young people with intentional, high-quality, equitable learning experiences that promote positive interactions among adults and peers. The Director of OSU KidSpirit (Director) provides leadership for the unit. To learn more about OSU KidSpirit, please visit our website: https://kidspirit.oregonstate.edu/
Purpose of this Position
This Office Specialist 2 will be a team member of OSU KidSpirit and will perform a wide range of office support, technical, and/or minor administrative or business-related tasks supporting operations for OSU KidSpirit.
This position is the first engaging, public-facing person for campers and families accessing OSU KidSpirit programs will interact with in most instances. Office Specialist 2 provides a variety of administrative support duties to OSU KidSpirit. In particular, this position will support and coordinate the following areas: main office daily operations, training or support of student staff, year-round recreation programs (gymnastics, archery, special events, pre-K programming, non-school day camps, and summer camp), participant registration, student staff schedules, webpage content updates, online registration system management (Ideal-Logic), and data collection and reporting (excel).
This Office Specialist must be knowledgeable about all facets of the OSU KidSpirit and is expected to organize and prioritize everyday workload tasks, monitor progress, and adapt to changing needs. In supporting and managing the programs as mentioned above and services, this individual must coordinate with many campus partners, including the College of Public Health and Human Services, Facilities Services, University Housing and Dining Services, Memorial Union Building Services, Dixon RecSports, Pre-College Programs, OSU Cultural Centers, local school districts, Parks and Recreation, Boys and Girls Clubs, and more.
Commitment to Inclusive Excellence
Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors, and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment.
OSU Division of Extension and Engagement's Diversity, Equity, and Inclusion
Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Communication skills necessary to meet the requirements of the position.
Current valid Adult CPR, AED Essentials, and First Aid certifications by the position's start date.
A demonstrable commitment to promoting and enhancing diversity.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Position is located in a busy office and provides support for work that is performed in different locations and venues on the OSU campus as needed.
The FTE of this position will fluctuate with the KidSpirit activities and workload of other faculty and staff in the unit. Summer months will be approximately 1.0 FTE and academic months will have varied FTE between 15-20 hours a month.
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.