The Administrative Assistant reports to the Associate/Assistant Superintendent or designee; to provide assistance in a variety of administrative and clerical matters; to assist in maintaining good public relations; to provide leadership for clerical staff; and to perform other job-related duties as required. Positions in the Administrative Assistant classification differ from those in the staff secretarial classifications primarily in these respects: extensive
coordination of matters of wide scope; subject matter, frequently with highly sensitive and confidential content, and/or substantial leadership to other secretarial/clerical staff.

Essential Functions:
Depending on the assignment, duties may include but are not limited to the following:

• Facilitates interaction between the administrator and other staff
• Coordinates the efforts of other staff relating to specific objectives under direction of the administrator
• Receives and maintains information and materials of a sensitive and confidential in nature for referral or files
• Provides leadership to secretarial/clerical staff regarding processes of concern to the administrator
• Assist administrator in arranging priorities for handling correspondence and transactions
• Types letters, memoranda, reports, statistical tables, bulletins, agenda, minutes, applications, forms and a variety of similar materials, from drafts, rough notes or oral instructions
• Composes letters and memos from brief oral instructions or notes
• Initiates forms used in various transactions, such as requests for personnel, requisitions for supplies
• Process time cards for the department's employees
• Gathers and assembles data; prepares reports
• Obtains information needed for departmental operations from district or other sources
• May act as receptionist, greeting visitors and providing information on request
• Provides information in response to questions over the phone or in person
• Coordinates meetings involving administrators, departments, employees, students, officials and members of the public
• May schedule use of district facilities; posts and maintains records
• May attend meetings to provide secretarial support; may serve as secretary to committees
• May order and maintain office supplies and operates a variety of office machines
• May operate computer terminal to input, access and change data

Qualifications:

• Software (word processing, databases, spreadsheets), online technology, voice mail and e-mail
• Office processes and equipment, filing systems, receptionist and telephone etiquette; and letter and report writing
• Record keeping methods and practices
• Budget processes
• English usage, spelling grammar, and punctuation
• Education site/department operations and/or central office operations

Ability to:

• Communicate effectively with staff and public
• Perform District's administrative functions, transactions and technical operations
• Interpret, and apply laws, rules and policies exercising good judgment
• Independently carry out a variety of technical procedures
• Possess project management skills
• Independently compose correspondence
• Perform clerical work with accuracy and speed
• Deal effectively with a wide variety of personalities and situations using tact, courtesy, poise, and firmness
• Analyze situations accurately and adopt an effective course of action
• Independently carry out general directions
• Make mathematical computations quickly and accurately
• Operate word processing software quickly, accurately and efficiently
• Operate computer or online technology to enter, access and make changes to data accurately and efficiently
• Type at a speed of not less than 60 words per minute from clear copy

Education:
Preference may be given for the equivalency of/or completion of a full two-year course of study leading to an associate degree in business/public administration or a related field.

Experience:
Five Years of broad and varied responsible clerical experience, in a position(s) of significant responsibility is required. One or more years of responsible clerical experience in education at a site or department is desired.

Apply on: Edjoin.org

Pay Range: $101,166.42 - $122, 197.35 annually

If you have questions, please contact Sandra Shaw at sshaw@fusdk12.net

About Fremont Unified School District

The Fremont Unified School District (FUSD) is made up of 42 schools serving preschool-12th grade with approximately 35,000 students in grades TK-12. The District Office hosts twenty-three district level departments that serve the school sites. School sites feature many facility upgrades with vibrant libraries due to the community support of the Measure E bond. With 16 National Merit Scholars in 2018 and a total of 56 California Distinguished Schools/Gold Ribbon Awards, FUSD’s mission is to provide equitable opportunities to Educate, Challenge and Inspire students of all ages, talents and ability levels, while striving to prepare each with the skills required to adapt and succeed in an ever-changing world. FUSD is located in the City of Fremont, California, a thriving international community. Residents come from countries across the globe to call Fremont home. FUSD takes pride in its diversity, community, and schools.

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