The Associate Superintendent Business Services is the chief fiscal officer of the District, responsible for the overall operations of the Business Services departments.  Under the direction of the Superintendent, this cabinet-level position formulates,  implements, evaluates, and communicates fiscal policy and procedures. The position leads multiple departments and acts as a strategic thought partner for multiple stakeholders.

RESPONSIBILITIES 

Budget and Accounting – Responsible for: 

Preparing the annual budget  

Performing the regular duties necessary for accurate and efficient budget  management throughout the year 

Preparing reports and recommendations to the Superintendent ? Conferring with and advising Management Team members on budget  matters 

Maintaining complex financial records 

Monitoring cash flow and requesting draws from TRANs, as needed 

Purchasing/Contracts/Management 

Prepares formal bid documents, specifications, and advertisements for major  purposes and projects in accordance with the Public Contract Code 

Oversees the progress of contracts resulting from letting bids, and prepares  necessary documents upon completion of project 

Staff Supervision 

Plans, assigns, directs, and evaluates the work of assigned team members including Directors of Food Service, Maintenance, IT, department office Staff and more 

Supervises payroll and fringe benefit program 

Supervises business office 

Oversees collection of developer fees and issuance of facilities use permits 

Community and Public Relations 

Presents a positive image of the District to the community including making timely and relevant budget presentations to community and staff

Keeps informed of local, state, and national issues which affect the District ? Attends appropriate meetings of state and other agencies serving the District  and keeps current regarding financial and budgetary issues 

Utilizes District Budget Study Advisory Committee to insure fiscal solvency 

Superintendent Support 

Attends and participates in all meetings of the Board 

Assists in the financial and project planning for short and long range projects

Prepares and submits recommendations relative to all matters requiring Board action 

Provides leadership in budget development including implementation of high quality process tools 

Responsible for maintaining salary schedules 

Performs other duties as needed 

Report Preparation 

Prepares, or oversees preparation of, required/requested State reports for the  California Department of Education, Federal Department of Education, auditors  and other agencies 

Prepares, or oversees preparation of, required reports for the Office of Local  Assistance and/or State Allocation Board Debt Financing 

Responsible for administering the District’s capital facilities financing program(s),  tracking debt, and assuring debt payments are made

Knowledge of: 

The principles, methods, techniques and practices of budget administration in a school district 

Laws, rules, and regulations governing school finance administration

Effective management strategies for a variety of employees

Ability to: 

Communicate ideas and directives clearly and effectively 

Write and verbally present clear and concise management, finance and related  reports 

Organize and present complex oral and written reports clearly 

Exercise initiative and judgment in analyzing departmental and operational  needs, problems, and programs 

Work harmoniously and productively with individuals and groups

Plan, assign and direct staff 

Establish and maintain effective working relationships with department heads

Utilize excellent planning, organizational and evaluation tools and processes

Set appropriate short and long range goals and priorities 

Training and Experience 

Graduation from an accredited college or university with specialization in business administration, accounting or a related field – Master’s Degree in Business or CPA preferred 

Extensive experience in budget administration and research methodology,  preferably in a K-14 setting 

Experience leading teams with a diverse set of opinions.  Experience guiding teams through complex processes and budget shortfalls